3tips for filing a desk and dispose of in minutes

There being a detailed rule in rearrangement technique, you don’t think that it is difficult just that? However the rearrangement technique which has effectiveness if there is a simple rule which is easy to understand the sufficient.When tidying up, while looking at the text, it is not the case that it rearranges over detail don’t you think?.Because is, if rearrangement method itself is not simple, it is not to be able to execute.As for the basis of the rearrangement method which is introduced from now on, “as for the document 3 divisions.The desk is 3 zones”.If it rearranges with this method, before the ending it can make the environment which is settled in 3 minutes.

Document rearrangement 3 rule

Those where you are troubled with rearrangement of the work place, are the enormous document which everyday continues to increase.To tell the truth there is also a findings from, thing where the half of that is unnecessary when.Leaving the original printout in minimum, the work which it completes if just the result item leaves, is bound up with expense conservation & the economical space.The trying which does not have the excess and throws away is the basis of rearrangement.Then promptly, rearranging the document, it will grasp the reality where work progresses.

1. 3 it divides at stage

That time when the document and the data were obtained, dividing into the following three broadly according to the flow of work, you put.

• The document and data = the midst when you have managed “under way”
• The document and data = of the matter which ends already “end”
• Eventually, “because of the document and the data = sense which” have the prospect that you use

at the stage of this fractionation, other than the necessary materials and important documents disposal. documents have already been completed original work (deliverables) stores only. just in case documents and materials are, 1some of the prospect to use only within a year. to those still not be ruled out, hold for provide only one box. however, rather than the big box, suffice to file box about the size of, there from the old one when it becomes full, let’s throw away more and more.

2.to standardize

proposal, report, many of the documents such as contractA4size. there is also a tool to organize your documentsA4to standardize the size, click to vertical. and to the filing, let’s use a simple tool that can be processed quickly.

the sorting out of the documents in the previous, and just in case things only happen to clear the folder in progress. including a transparent color if colored by degree of urgency to clear the folder3will be limited to up to color. meaning of the colors can not determine at a glance to the multi-colored.

thick clear if the type folder further, you can also put in a standing book stand. for resources for projects and precaution will be to more than one folder is clear, i will also in a lump using a file box. using a hanging folder, hand of one is also to organize in the form of hanging. in any, 1projects1or folder1principles to organize the box.

business documents already finished, using a clear or binder book1are summarized in the books. further, no chance to use the document is placed in a cardboard each year, managed in a location other than the vault and shared around the desk.

3.caption

is already obvious that, heading is put on for sure. important documents for submission to the meeting and also have a sticker of heading, case but also the related documents that are not wearing? if the heading of post-it formula is busy and tend to postpone, harrell is easy since then while scribbling on add to folder.

further information about the title of the heading, let’s put a name easy to find this of course also. in that case, the naming the center the following elements.

• project name plan ××development such as
• the client name manufacturers such as company name
• period name years month~××years×month

heading size, font, search is easy to be unified and easy to read format. but when the order of arranging the documents with the heading, what is the time series of personal control in work, for those of shared storage50order and so on sound, let’s set the rules.

organize documents and materials must be a way to continuously. a guide or more points, let’s organize and simple to work according to the characteristics of.

of desk3organize zone law

also can organize documents, they do not work if the desk has a good use is commensurate with it. there, desk arrangement along the flow of work behavior and sort the papers are, following3one zoning will now.

• PCzone: whether you work at the desk of a sharedPCdivided left and right to center the
• documents zone: document management and ongoing sorting of documents (right-handed to right)
• contact zone: left hand phone, right documents and memos (right-handed) , PCalso looking at the contact ofOK

3space is assigned to a zone of one3and does not necessarily equal. if left to widen the zone of great material to work while expanding the, to devise a space allocation, such as the right to take a wide zone of large documents if approval.

alignment along the flow of documents

when organizing a document, always throw away the work will contain. if you postpone the discarding, cause the document to accumulate in the desk. what is the filing, point is to create a flow position and say things i do not need to put the trash trash.

if you receive a document with the right hand, unnecessary to determine the required look on the fly. with your left hand if things do not need to trash. set it aside in a shredder that also left important documents and personal information, such as cutting the. it can automate the task of filing this way.

documents, would move the location at different stages. documents now in progress on the desk, documents and materials are used repeatedly and out from the drawer, immediately following documents are finished to move near the desk or rack cabinet. that flow along the, by placing the drawer or shelf, is smooth flow of filing. important documents, such as after you exit and are, the centralized management in a different location by specifying a time limit storage.

have a different situation and environmental conditions in the workplace by speaking, try to such an arrangement flows smoothly while drawing the flow of work among the head.

another drawer applications

or desk drawer has become equipped to, wagon, such as drawer that comes with, the place to organize materials, such as stationery and frequently used, you have roughly divided the equipment fit into each stage.

• shallow drawer1: writing instruments, stationery and computer systems.
• shallow drawer2: business card, digital camera, ICrecorder, media, personal belongings, such as porch
• deep drawer: dictionary, manual, repeated use of materials, documents, such as immediately after an

moreto put away the stationery that you are, i hope to partition the inside of the drawer, tend to be too troublesome to reset the switch partition. degree is sufficient to separate the rough such as a small box and pentorei. do not forget that you place in front of the drawer and frequently used tools. in addition to the documents drawer for organizing vertical clear or folder using the han gig book, will also make sure that you put a case file with a handle to bring up documents for the meeting for sales and.

documents3fractionation, desk3zone. although this is only a method of organizing only, over with the document, environment will be reborn to make good progress. this just before closing3time to clean up the minutes!